We scaled from 3 to 12 employees this year and I feel like our spending is getting out of control

I run a small digital marketing agency started it in my apartment three years ago with two friends. This year, things finally took off. We signed a few big clients, hired more people, and for the first time, we’re actually profitable. But now it feels like we’ve hit a new kind of chaos. Everyone has cards, subscriptions multiply overnight, and invoices pop up from random tools that nobody remembers signing up for. Last month, I found out we’d been paying for two different analytics platforms because two departments didn’t realize they were using the same thing. We’re not “corporate” enough to hire a CFO, but I’m spending way too much time trying to figure out where money’s going. I’ve tried using Google Sheets and QuickBooks tags, but it still feels like patchwork. For those of you who hit this stage how do you keep visibility without micromanaging? Is there a system that actually works for small but growing teams?